Microsoft Word hotkey combinations. Word hotkeys. Keyboard shortcuts in Microsoft Word

Greetings, dear guests computer site. In this article we will look at hotkey combinations Microsoft Word, in order to increase your skills in work, as well as reduce the time for using various functions in this program.

As I already said, you can increase your work speed several times if you use hotkeys. As with the program, many work in text editor Word. This is another one useful program from Microsoft Office. So let's look at the keyboard shortcuts most used in work.

Microsoft Word hotkey combinations.

Ctrl + A- Select the entire document.
Ctrl+ C- Copy the selected fragment.
Ctrl + X- Cut the selected fragment.
Ctrl + V- Paste a copied/cut fragment from the clipboard.
Ctrl + F- Open the search window.
Ctrl + Y- Repeat the last action.
Ctrl + Z- Undo the last action.
Ctrl + B- Select bold selected text.
Ctrl + I- Select italics selected text.
Ctrl + U- Underline selected text.
Ctrl + K- Insert link.
Ctrl + S- Save open document(alternative combination Shift + F12).
Ctrl + W- Close the document.
Ctrl + N- Create a document.
Ctrl + O- Open the document.
Ctrl + D- Open the font window.
Ctrl + Space(Space) - Set the default font for the selected text.
Ctrl + M- Paragraph indentation.
Ctrl + T- Increase left indentation.
Ctrl + E- Align the paragraph to the center of the screen.
Ctrl + L- Paragraph alignment to the left side of the screen.
Ctrl + R- Paragraph alignment right side screen.
Ctrl + J- Alignment by format.
Ctrl + Shift + L- Bulleted list.
Ctrl + 0 (zero) - Increase or decrease the space before the paragraph by one line.
Ctrl + 1 - Single line spacing.
Ctrl + 2 - Double line spacing.
Ctrl + End- Move to the end of the document.
Ctrl + Home- Move to the beginning of the document.
Ctrl + [left arrow]- Move one word to the left.
Ctrl + [right arrow]- Move one word to the right.
Ctrl + [up arrow]- Go to the beginning of a line or paragraph.
Ctrl + [down arrow]- Go to the end of the paragraph.
Ctrl + Del- Delete the word to the right of the cursor.
Ctrl + Backspace- Delete the word to the left of the cursor.
Ctrl + Shift + F- Change the font.
Ctrl + Shift + > - Increase font size.
Ctrl + Shift + < - Reduce font size.
Shift + F3- Change the case of letters. Capital Letter At the Beginning of Every Word. CAPITAL or lower case of the selected text, to change you need to press the combination of these keys several times.
Ctrl + F1- Open the Taskbar menu.
Ctrl + F2- Display preview.
Ctrl + Enter- Move to the next line.
Ctrl + ] - Increase the font of the selected text.
Ctrl + [ - Decrease the font of the selected text.
Shift + Alt + D- Insert the current date (DD.MM.YYYY).
Shift + Alt + T- Insert current time (HH:MM:SS).

Using function keys in Microsoft Word.

About function keys F1-F12 I have already told you that they are widely used in Microsoft Windows, in many programs. Function keys allow you to access any functions very quickly, just press one of the buttons, and what each of them means for Microsoft Word can be found below.

F1- Open the Help menu.
F2- Move text or picture.
F3- Insert an "AutoText" element.
F4- Repeat the last action (Word 2000+).
F5- Open the "Edit" menu.
F6- Move to the next area.
F7- Check the spelling and grammar of the selected text.
F8- Selection expansion.
F9- Update selected fields.
F10- Go to the "Menu" line.
F11- Go to the next field.
F12- Open the "Save As" menu.

In addition to the Word keyboard shortcuts listed above, you can also use your mouse for ease of use. By the way, don't forget to read interesting article, in which you will find very useful functions.

Double-clicking with the left button will highlight the clicked word.
Triple-clicking with the left button will select the entire paragraph.
Grab the selected text with the left button and move it to the desired location, then release the button.
Hold the key Ctrl and spin mouse wheel to reduce or enlarge the document size.

Here are some small tips for beginners on working with Microsoft Word, using hotkey combinations and using mouse shortcuts.

To improve your computer efficiency, you just need to know the most useful keyboard shortcuts Windows. You can find huge lists of “hot” keys on the Internet, but it’s hard to remember everything, and it’s not necessary.

In this IT lesson I will share with you those useful keyboard shortcuts that I use most often.

What are hotkeys?

First, let’s figure out what “hot key combinations” we are talking about.

Hotkeys or keyboard shortcut(aka shortcut keys) are combinations of simultaneously pressed buttons on the keyboard that allow you to quickly perform an action.

That is, by holding down two or three buttons on the keyboard, you replace several actions with the mouse, thereby significantly speeding up your work on the computer.

Where can I use keyboard shortcuts?

In different operating systems (Windows, Linux, Mac OS) used different combinations keys, but some of them are identical.

In most programs hotkeys are also used. Some of them are standard for certain operations (creating a new document, printing), and some are unique for each individual program.

If you constantly use any program, be sure to familiarize yourself with its hot keys, this will help speed up your work several times!

Useful Windows Keyboard Shortcuts

And now the most useful combinations Windows keys which I recommend remembering. All of these shortcuts use "modifier keys" ( Ctrl, Alt, Shift and key Windows):

Every computer user should know this!

All PC users should know these Windows key combinations; they work both with folders and files, and with text.

“Copy”, “Cut”, “Paste” keys:

Ctrl+C– copy to clipboard (the file, folder or text will remain in the current location).
Ctrl+X– cut to clipboard (the file, folder or text will be deleted from its current location).
Ctrl+V– paste from the clipboard (copied or cut files, folders or text will appear in the current location).

“Select All” and “Undo”:

To select all the contents of the current folder or all the contents of an open document:

Ctrl+A– select everything.

I hope you already know about these hotkeys, but it wouldn’t hurt to repeat them.

But not everyone knows these combinations:

Ctrl+Z– cancel the previous action (including copying/moving files).
Ctrl+Y– repeat the undone action (i.e. the opposite of the previous key combination).

Working with documents opened in the program

Hotkeys that will save you both time and nerves. Why drag the mouse to the menu “ File", after clicking, look for the item " Create" or " New document"(in most programs the location and names of the items are different), when you can hold down two keys:

Ctrl + N– creating a new document in the program.

When you type text in Word, you need to save the document often so as not to lose it in case of various failures. But sometimes you are too lazy to pick up the mouse again, look for an icon on the taskbar, or an item in the menu; there is a simple replacement:

Ctrl+S– save the open document.

These key combinations also work in office programs ah, both in browsers and in graphic editors; both in Windows and Linux.

Hotkeys for working with program windows

When you have many programs open, and each program also contains more than one document, it’s not difficult to get confused. But these hotkeys will help you quickly switch between programs.

Alt+Tab- switching between windows running programs. Hold Alt and keep pressing Tab to move to other programs (see ).
Alt + Shift + Tab— scroll through open programs in reverse order(the same Alt+Tab, but backwards) can be very convenient with a large list of open programs.
Ctrl+Tab– switching between tabs of an open window, switching between documents open in the program (for example, you can quickly switch between two open files in Word).
Win+1, Win+2…Win+0– switching between open source software by number on the taskbar. Launching programs pinned to the taskbar (we have already discussed in more detail).

These keyboard shortcuts will help you quickly close unnecessary documents.

Alt+F4– closes the active program.
Ctrl+F4– closing one document or tab in the program (the program itself continues to work).

Have a lot of programs open, but need to quickly see your desktop? Please:

Win+D– minimize all windows and show the desktop (pressing again returns all windows to their place!).

Let's start with the keys that do not need a combination, pressing which individually performs some operation.

F1– in most programs calls help system (“Help” or “Help”)
Backspace – go back in the Explorer window and in browsers (previous open folder or the previous page of the site).
Tab– each time you press activates another element program window for keyboard control (open a new browser window and press the Tab key several times, watching where the blinking cursor or highlight moves). In text editors, pressing TAB indents text at a standard distance - very convenient, but more on that in one of the future IT lessons.
Esc – closes dialog boxes, various menus and some programs. Also, undoes completed actions(if you get lost in open program windows and are afraid to accidentally change settings, then press ESC until you return to the main window).
Win– opens and closes menu "".

I have already mentioned some of the listed combinations in previous IT lessons, so as not to overwhelm you today with a huge list of new combinations.

Keyboard shortcuts book

Want to learn more hotkeys? Then leave a useful comment and receive a book as a gift"Magic Keyboard Shortcuts"! You can read more about the book.

Computers have become an integral part of our lives. And the ability to use a computer, as well as the ability to read and write, is required almost everywhere. One of the main “measures” of computer knowledge is the ability to work with an office software package from Microsoft. Microsoft Office includes the word processor Word. Microsoft Word is a program used by doctors, teachers, military personnel, accountants, lawyers, students, etc. Word is also widely used at home. Therefore, good knowledge and ability to use this program will help almost everyone who uses a computer for work and private purposes.

Of course, the ability to work with Word requires a lot of knowledge; in this article I will talk about the hotkeys used in Word. Hotkeys in Word help significantly increase speed efficient work in a text editor. Many of you will say that it is more convenient to work with a mouse, but experience and practice show something completely different. And as my argument, I will propose an experiment, compete with yourself - print an open Word document in two ways. Of course, you can do this quickly with a mouse, but if you learn to use the hotkey combinations Ctrl+P, Ctrl+Shift+l, you will probably send documents to print faster. Or try another experiment and save the open document. I am sure that the fastest way to do this is using the Ctrl+S key combination. It is the speed factor that is the advantage that you get over your colleagues. This means that your knowledge is more competitive in the fight for well-paid jobs.

I divide keyboard shortcuts in Word into several categories. And I think that this approach is more correct, because it allows you to memorize them according to a certain structure.

It is also useful to know some Alt combinations, for example.

Common Keyboard Shortcuts

This category includes service key combinations that perform some action on the entire document. Combinations of saving a document or printing fall into this category. The following combinations are also often used:

These Word keyboard shortcuts, related to common shortcuts, are the most commonly used. Of course, everyone who uses hotkeys will add a couple of combinations to this list from their experience. But many will agree that the listed set is mandatory for confident work.

Move and highlight key combinations

In my opinion, it is impossible to imagine without these keys correct work with documents. When you have to edit a document, every time you need to highlight a piece of text or move a few words to the side, grabbing the mouse means wasting a lot of time.

Basic combinations for moving:

I think that, having mastered these 10 key combinations, you will be able to confidently and most importantly quickly navigate within the document. These combinations become more useful when you need to highlight a piece of text. With the exception of the keys for moving around the table, if you add the pressed Shift key to the other combinations, you can select a word, paragraph, text before the beginning of the document, text at the end of the document, text at the beginning of the page, text at the end of the page. And using the Ctrl+A key combination you can select the entire document.

Frequently used combinations

This category of key combinations directly includes those that perform operations on objects (elements) of the document. What is a document element? Document elements include almost everything you work with in a document. These are: a symbol, a word, a group of words, a line, a paragraph, a picture, a table, an element of a diagram, an entire diagram, etc. The concept of an element in Word can also be defined as follows - everything that can be selected!

I have listed the most used key combinations that perform direct actions on an object. As I said earlier, everyone has their own experience and someone is probably ready to add to the above list. But I think that few will dispute the combinations given. After all, if you need to delete a word before the cursor, then it is much easier to press Ctrl+Backspace once than Backspace many times. Or if you need to highlight some fragment in italics, then it’s definitely easier to press Ctrl+I and everything will be as it should. After all, in this case you don’t have to take your hands off the keyboard and you can just continue typing.

Rarely used combinations

In this category I include those combinations that you can do without, but within the framework of a separate document they are very necessary. As an example, I will give the following situation: sometimes I write texts to order and in some cases I am given a condition - the text must consist of 2-2.5 thousand characters or 1 thousand words. Thus, I need to look at text statistics frequently. To do this, I press Ctrl+Shift+G, a statistics window opens in front of me, and I get the necessary information.

I have the following set of rarely used key combinations:

You begin to understand the importance of Word keyboard shortcuts when your typing speed goes beyond the capabilities of two-finger typing. If you start to master touch typing, the mouse becomes useless while typing. It only distracts, but hotkey combinations, on the contrary, begin to help you work efficiently.

Although I should agree with those who say “why learn combinations that I won’t use.” For such people I would like to say the following. I don't always use key combinations - it's not necessary. I don't know all the combinations - it's not necessary. But there are operations that need to be performed repeatedly, and it’s simply inconvenient to grab the mouse. Therefore, for myself, I learned those that I found useful. Which is what I advise you to do.

We all dream of a “magic” button that, when pressed, would solve all our problems. Alas, she is not there yet.

However, in the computer world, they have made sure that we can quickly and easily store any amount of a wide variety of information.

Texts, pages, pictures, photographs, calculations, reports, websites - this and much more can be easily kept as a keepsake with a simple “save” button.

Where to look for this miracle button? Each case has its own instructions!

Here is a user looking at the keyboard and thinking: “Interesting, huh? what is shown on the “save” button icon? The answer is simple - nothing! There is no beautiful and single “save” button. But, stop! There is no need to be upset.

There are analogues and convenient keyboard shortcuts that are easy to find and easy to remember:

Single press “Ctrl” + “S/ы”. Suitable for any text documents, most standard programs and browsers. Press easily and quickly with two fingers of the left hand.
The button above the standard letter series or number block is “PrtScr”. This is a quick "save" button for any information on your computer screen. PrtScr takes a photo of the screen and easily displays the result as an image.

It is important to understand that after clicking on PrintScreen, you need to go to any editor - be it graphic or text - and open the saved image.

To open, you need to use the “Paste” function, which is easy to find in a small menu when you tap on the screen right click mouse or activate with another key combination – “Ctrl” + “V/M”.

3.Miracle button F12. It will appeal to advanced users who need not just to save a document, but to make a later copy of it. F12 performs the "Save As..." function and is ready to either ensure the safety of a completely new, unnamed document, or make a duplicate of an existing one, but under a different name.

What does the “Save Page” button look like in a browser?

For further study in the absence of the Internet;
To return to it later if you have access to the World Wide Web.

Each goal has its own possibilities, but again you will need the magic “save page” button! And she’s gone again!

We solve problems sequentially, but the principles of operation will be approximately the same for all browsers, so you won’t have to worry about searching for a saving function in Opera, Mozilla, Chrome or somewhere else.

Explorer bookmarks

Firefox

To ensure the safety of the page for subsequent viewing, you need to find in the line where the page address (Url) is indicated "asterisk" in Chrome– in the browser Opera it will be “heart”– and click on this symbol. When hovered over with the mouse, the icon may show different names: “add page to bookmarks”, “add to favorites or reading list”. It doesn't matter. The essence of all such symbols is the same.

Saving bookmarks in Chrome

Bookmarks in Opera

When clicked, a menu will be displayed where the storage location will be specified and when you click on “done” the selected page will move to a safe place.

Essentially this is a bookmark, but that’s what we need. To now launch the saved site, simply search for the name you want on home page browser: in the top menu bar, as a large icon, or in another place where the word “bookmarks” appears.

The paths are identical to saving the document, that is, from the keyboard:

Combination “Ctrl” + “S/ы” with the appearance of a window and clarification of the storage location.
“PrtScr” key for photographing a page and then inserting it into any editor or document.
"Save As..." function. It is launched either from a menu called up with the right mouse button, or by clicking on this phrase in the browser menu. The browser menu is most often encrypted with three vertical dots, when clicked on, a rather large list of different functions and capabilities opens.

“Save” buttons in Word, Corel, Excel

The most important thing for the user is to figure out where the “save” button is in Word, Excel, and standard work programs. For graphics lovers, you will have to master the specifics of Corel, Photoshop, and their analogues. Believe me, it's not difficult!

Floppy disk – “information storage”. Elementary.
The “save” button in Corel has a similar appearance.

Knowledge of the following points will help ensure the safety of the created document, file, image:

"Save" or "Save As...". You can find these function lines in the menu. It opens either by clicking on “File” in the top field of the open program window, or through the “Office” button, which looks like different-sized colored squares in the upper left corner of the document latest versions Word and Excel.
"Export". A typical function for image editors, allowing you to save created images in a variety of formats. In short: when you click on “Export,” a window appears for specifying saving parameters. Then “ok” and you’re done!
The combinations “Ctrl” + “S/ы” and F12 work great in office and graphics programs.

What should I do and why is the “Save” button missing or inactive?

And now here's the riddle: save button doesn't work. What to do? The situation is quite typical - especially for Corel Draw programs installed using demo versions or through pirated software.

It is best to solve such problems preventively, that is, use licensed programs and not worry about failures.

But since the problem already exists, we will have to deal with it.

There is an interesting way to do this:

1.Add to C:\WINDOWS\system32\drivers\etc\hosts .
0.0.0.0 apps.corel.com
0.0.0.0 mc.corel.com
corel.com

2.Delete the folder.
for Win 7-10
C:\Users\%username%\AppData\Roaming\Corel\Messages
for WinXP
C:\Documents and Settings\%username%\Application Data\Corel\Messages

Judging by the reviews of those in similar trouble, the recipe is effective and helps solve problems with preservation.

In 1C, such difficulties are removed by adjusting access rights for a specific user. The way is simple: “Tools” - “Users” - “Setting up additional user rights”.

There, select the employee who has problems with the visibility of the save buttons, and put a checkmark in his rights in the table editing line. And everything works again.

It turns out that the “magic” save button still exists on computers, laptops, programs and browsers. Of course, you need to find it first, but with the help of all the instructions described, it’s unlikely to be difficult anymore!

We guarantee you that if you read this material and use this information in your work, the use of hot keys will reduce your working hours at times!

To simplify working with a computer, basic and frequently repeated actions were duplicated by the developers into keyboard shortcuts. So, working in a certain program and pressing a combination of hot keys, you will get a certain result. This could be opening a menu, copying data, and much more. Please note that there are constant shortcuts that are the same for all programs - a prime example is Ctrl+C, which means copying active data. And keyboard shortcuts that only work in a specific program.

Today we will look at the basic hotkey combinations for Microsoft programs Word. In our work we will use the 2010 version of the editor.
Contents:

We control the program from the keyboard

For your convenience, all combinations considered will be divided into groups.

Pay attention to how the recording should be transcribed. The writing involves the designation of a separate key - a separate letter or control button. The "+" sign indicates that these buttons must be pressed together to get the result.

As an example, consider the following entry - closing the active window Alt+F4. This means that in order to close an active at the moment window, you should press on your keyboard Alt keys and F4.

General tasks

Please note. In the previous article, we discussed in detail how to convert pdf to word. You can use it for your own purposes.

We'll start by looking at hotkeys. word programs, responsible for general management tasks.

To create a non-breaking space use CTRL+SHIFT+SPACEBAR
To add a non-breaking hyphen - CTRL+HYPHEN
If you need to put bold style - CTRL+B
In turn, italic style is set - CTRL+I
Underline - CTRL+U
If you change font parameters, then reduce to the previous size - CTRL+SHIFT+<
Accordingly, increase to the next one - CTRL+SHIFT+>
If you need to decrease the current font by 1 value - CTRL+[
Enlarge - CTRL+]
To remove element formatting - CTRL+SPACEBAR
Copying the active object - CTRL+C
Deleting the active object - CTRL+X
And paste it - CTRL+V
To use paste special, press - CTRL+ALT+V
If you need to paste only formatting - CTRL+SHIFT+V
To undo the last action - CTRL+Z
And here is its repetition - CTRL+Y
To open the "Statistics" window - CTRL+SHIFT+G

Documents and web pages

Please note. inserted using the built-in editor.

Let's get acquainted with the functions of creating documents, viewing them and saving them. The following word hotkeys will help us with this.

If we have already worked with some document and want to create a new one of the same type - CTRL+N
If you need to open a document - CTRL+O
Closing a document - CTRL+W
If you need to split the document window - ALT+CTRL+S
To remove the created division, press - ALT+SHIFT+C
Save the document by pressing - CTRL+S

Find and replace in a document

Please note. All kinds can be downloaded from our website.

Microsoft word hotkeys will allow us to search a document using specified criteria and, if necessary, replace characters, words and sentences.

Finding information in a document - CTRL+F
Repeat the search using previously specified criteria - ALT+CTRL+Y
Replacement of characters is carried out using the keys - CTRL+H
Go to document elements - CTRL+G
To move between the last four places where changes were made, press - ALT+CTRL+Z
To open a list of search options, press - ALT+CTRL+HOME
If you need to move to the place of the previous change - CTRL+PAGE UP
And if to the next one - CTRL+PAGE DOWN

Document viewing modes

Hotkeys for the Word program can help us set up document viewing modes.

Activating markup mode - ALT+CTRL+P
Enabling structure mode - ALT+CTRL+O
Draft mode - ALT+CTRL+N

We work in the "Structure" mode

This mode makes it easier to work with a document that contains large number information.

If you need to move a paragraph to a higher level - ALT+SHIFT+LEFT ARROW
In turn, to the lower one - ALT+SHIFT+RIGHT ARROW
Make paragraph body text - CTRL+SHIFT+N
Move selected paragraphs up - ALT+SHIFT+UP ARROW
Down - ALT+SHIFT+DOWN ARROW
If you need to expand the text located under the heading - ALT+SHIFT+PLUS SIGN
To collapse it - ALT+SHIFT+MINUS SIGN
Expand or collapse all headings, or all text - ALT+SHIFT+A
Show/hide character formatting - Slash (/) on the numeric keypad
If you need to display all the text, or the first line of the main text - ALT+SHIFT+L
Show all headings that are formatted with the "Heading 1" style - ALT+SHIFT+1
Tab character - CTRL+TAB

Preview, Print

Once we've created a Word document and edited it, we can use the preview to get an idea of how everything will look on paper. And then print it.

Send document for printing - CTRL+P
Close/open preview - ALT+CTRL+I
If viewing at a larger scale, use the arrow keys to move around the page.
If, when zooming out, you need to move to the previous or next page- PAGE UP or PAGE DOWN
Go to first page - CTRL+HOME
To the last one - CTRL+END

Document review

Microsoft Word allows you to review the current document.

To insert a note, press - ALT+CTRL+M
Enable/disable correction recording mode - CTRL+SHIFT+E
Close scan area - ALT+SHIFT+C

Works with footnotes and links

To mark a table of contents item, press - ALT+SHIFT+O
Mark an element of the link table - ALT+SHIFT+I
Mark the subject index - ALT+SHIFT+X
Add a regular footnote to the document - ALT+CTRL+F
Insert an endnote - ALT+CTRL+D

Video for the article:

Conclusion

Use hot keys - they will help reduce operating time.

Instructions for users - .

Allows you to create document navigation.

Why look for information on other sites if everything is collected here?