Review of cash register solutions for vending: what they offer us and how much it costs. Let's talk about cash registers in Kkt vending machines for mechanical vending machines

Vending companies were now required by law to install online cash registers by July 1, 2018. But the bill, which has already been approved by the State Duma and the Federation Council, and signed by Putin, will allow owners of vending machines not to print paper receipts and install one cash register on several devices. And vending machines selling milk, drinking water and mechanical vending machines (for example, selling candy or shoe covers) will be able to do without cash registers altogether. At the same time, the transition period to new equipment was postponed for vendors.

Market participants have been discussing the requirement to equip vending machines with cash registers for several years, but most of them, according to reviews from online cash register operators, have not yet done this. Many entrepreneurs on UTII, who are also approaching the deadline for installing cash registers, are now in a hurry to purchase and set up equipment, but vending traders are in no hurry. Back in 2017, they stated that installing a cash register on each machine would be the end of the industry: cash registers would “eat up” all the profitability of the business. According to the Otkritie Broker company, the price of an online cash register under the current law costs about 20% of the cost of the vending machine itself, that is, about 18 thousand rubles. About 3 thousand more will have to be paid for setup and then paid for the services of a data transmission operator (the company that will provide communication between the cash register and the Federal Tax Service).

“This project greatly frightened participants in the vending market; until the end it remained unclear how it would all work,” says Venera Shaidullina, an expert at the Financial University under the Government of the Russian Federation. - The new project proposes to replace the printers on which receipts are printed with electronic displays with QR codes. They will be sent to the email specified by the client. In addition, the innovation will not affect devices installed on the territory of the FSB, state security and military facilities.”

Alexey Barov, CEO of the OFD Platform company, which is engaged in transferring data from checks to tax authorities, believes that if the project is approved, it will come into force in the near future and vendors will not have time to start being fined for the lack of cash registers. He notes that the main clarification in the law is the ability not to print checks, which will greatly simplify and reduce the cost of cash registers.

Participants estimate the volume of the vending trade market in St. Petersburg to be no more than 1 billion rubles per year; more than 70% of the market is occupied by coffee and snack vending machines in business centers, train stations, educational institutions, etc. Product Director of the First OFD Andrian Bezdolny notes that representatives of the vending business kept their finger on the pulse: they organized round tables, including at St. Petersburg public organizations, and expressed their concerns. Among other things, they complained about the impossibility or complexity of embedding receipt printing devices inside vending machines and that customers simply do not need receipts; they will most likely be thrown away and litter the area next to the machine.

Bezdolny believes that according to the new project, the vending solution is reminiscent of cash registers for online trading: these are small devices without a receipt that provide data to the buyer upon request. Investments will still be required (a new cash register will cost about 18 thousand rubles, individual entrepreneurs will be able to receive a tax deduction for it). But, according to Bezdolny, entrepreneurs will also be able to benefit from perestroika. For example, start tracking data on balances, and also optimize logistics.

“The authorities realized in time that small businesses were not yet ready for such large-scale changes. The vending market is now stagnating, it is all the more gratifying that the state has met it halfway, adds Konstantin Shitikov, general director of the Chek Online company of the Comepay group of companies (manufacturer of cash registers). - True, the new conditions will apply only if the machine does not sell excisable or technically complex goods, as well as products subject to mandatory labeling. And those entrepreneurs who use mechanical vending machines (when selling small toys, shoe covers, etc.) do not need any cash registers at all.”

He says that the savings come primarily from the lack of a printer, which means constant trips to machines to replace the receipt tape. “There is no receipt tape, no conflicts with landlords, since receipts would simply be lying around and the owners of the machines would be fined by landlords for littering. Well, in the end, many vending machines simply do not have space inside the case for a printer (now at least they won’t have to change the machines themselves),” concludes Shitikov.

Anton Rumyantsev, director of the fiscal data operator OFD.RU, adds that the relaxations will not only be for vendors. In the same draft, legislators exempted libraries, municipal parking lots, all urban transport, credit organizations, and those individual entrepreneurs with a patent who repair clothes and shoes, furniture, and apartments from using cash registers. And also “patent” dry cleaners, photography studios, tutors, caregivers, cleaning companies, home cooks. In addition, entrepreneurs will be allowed not to submit a report to the tax office in the event of a manufacturing defect in the cash register (in which case it will have to be submitted to the tax authorities for examination). And if the entrepreneur ceases activities and this is recorded in the Unified State Register of Legal Entities and the Unified State Register of Individual Entrepreneurs, the cash register will be deregistered automatically.

Many vending machine operators were frightened by the new rule, which requires the mandatory introduction of online cash registers for machines. The main problem that concerns all representatives of the vending industry is that online cash registers require daily closing of the shift and the removal of a Z-report, which was previously mandatory only for cash registers served by a cashier. Vending does not involve daily maintenance of cash register equipment, and therefore the innovations caused panic among machine operators. Also, the article provides recommendations to owners of vending machines on the implementation of new-style cash register equipment.

Will the daily production of Z-reports become a “headache” for vending?

Representatives of cash terminal manufacturers assure that there is no reason to worry about this. The Z-report, of course, will be required for the operation of vending machines. But the creators of cash terminals provided a solution so that taking reports would not become an exhausting routine for operators. Previously, even before the creation of the new law, when operating a cash register, it was necessary to close the shift every day and take a Z-report in order to support the cashier’s book with daily entries for the accounting department.

However, new fiscal drives are equipped with a function for automatically closing and opening a shift. Now all necessary operations will be done remotely, without the participation of the device operator. The fiscal drive independently transmits data to the tax service. Data about each Z-report additionally remains in the fiscal storage. The information is recorded and stored on the storage device. This may be needed to prove to the tax service that the operation of the device was not intentionally interrupted in the event of an Internet connection failure. Also, recording data on a fiscal drive is a convenient means of collecting data for accounting by an entrepreneur.

Meanwhile, vending business owners are making attempts to independently determine working methods according to the new rules. Studying new laws, they are looking for workarounds in order to make business legal and at the same time less troublesome. Many agree that even if they introduce the obligation to introduce a full-fledged cash register terminal, you can “forget” to connect the printer or organize the work so that an intentional failure occurs. That is, “de jure” the device works one day a month, and does not work on all other days. Nothing concrete can be said about whether entrepreneurs will find a way to intelligently exploit loopholes in the laws, but it is worth considering that the government is actively working to create new antitrust laws.

Cancellation of receipt printing for cheap products

Discussions are currently underway to amend the law. It is possible that for those devices that sell products at a price of less than 100 rubles, the tax service will cancel the obligation to print receipts. There must be an online cash register, but printing receipts for such machines will most likely not be necessary. The solution has not yet been introduced, but is already being actively promoted and lobbied by the owners of coffee machines.

The meaning of this lobbying is quite justified. A CCT printer is quite an expensive thing. The average cost of one such device for vending machine manufacturers (for wholesale orders) will be more than $200. Large vending operators own networks of tens of thousands of vending machines. That is, owners of a network of, for example, 10,000 machines risk incurring costs of $2,000,000 from the adoption of the new law. What is this if not discrimination against an already not very profitable business? In addition to this, the machines always indicate the telephone number of the entrepreneur, who can be contacted with a complaint about quality, a request for a refund, or for any other reason. If the purchase amount is less than 100 rubles, neither the buyer nor the owner of the terminal is interested in going to court. As a rule, everything can be settled through personal communication over the phone, and a check is not required for this.

Solution for devices that do not provide for the integration of new cash registers

There remains one more category of vending machines, which are not mechanical, but also do not have the ability to integrate an online cash register inside their device. To solve the problem, manufacturers have provided a special type of cash registers that are installed as an external device and do not become part of the device. To do this, you need an adapter between the cash register and the vending machine. Such devices have already appeared on the market, but work is currently underway to improve their quality. Different parameters of vending machines, different software - all this greatly complicates the process of creating a truly reliable device. Therefore, you should not rush to purchase it.

Advantages of introducing new CCPs

Owners of a vending business that is “patented” and “imputed” can consider themselves lucky, since only they are provided with preferences after equipping the machines with new cash registers. Tax deductions will be applied to compensate for the costs spent on purchasing online cash registers. An entrepreneur has the right to receive compensation in the amount of no more than 18,000 rubles per unit of cash register equipment.

However, this innovation applies only to entrepreneurs who are on the patent taxation system and UTII. The rest of the “simplified people” will not be able to count on state support. It makes sense to submit an application to the tax office to change the tax system by 2018, if possible. A prerequisite for receiving a tax deduction is the registration of a cash register no earlier than 2018. That is, individual entrepreneurs will not receive this compensation if they register a cash register in 2017. There is no point in rushing. You can read the text of the document on the “Portal of Regulatory Legal Acts”.

Resume

It became clear that for those machines that provide products such as contact lenses, snacks and other relatively more expensive products (more than 100 rubles), the introduction of full-fledged online cash registers, including the machine itself, a fiscal drive and a printer for printing receipts will become mandatory. To date, the possible combination of various devices is not strictly fixed by law, and the characteristics of cash register electronics are not prescribed in the new law. The cost of introducing new cash register equipment into one machine costs no less than 18,000 rubles. At the moment, consumers are actively looking for ways to reduce this price and find some solutions to reduce the price. Manufacturers of cash registers and vending machines are also looking for the possibility of creating simpler and lower-cost solutions. This process has not yet come to an end, since the final requirements of the law are not yet known, and the standards and technical characteristics required of cash registers have not been established.

Manufacturers recommend purchasing a cash register for your terminal no earlier than the fall of 2017. To be more precise, no earlier than the end of September, since before that time cash register manufacturers will determine which receipt printer will be optimal in terms of price-quality ratio. By this time it will become clear which cash register model is more reliable in operation. The second reason is that the State Duma will amend the law after the summer holidays, which will end in late August. The meeting will make adjustments or cancel them. Then it will become clear which device is suitable for operation in accordance with legal requirements. Individual entrepreneurs on UTII and the patent tax system should wait until 2018 to receive compensation in the form of a tax deduction.

At the moment, the overall picture looks like this. Manufacturers of cash registers for vending are trying to stimulate purchases now. At the same time, they are still testing their equipment. However, no one yet knows what an ideal cash register for automatic machines should be. For this reason, everyone is closely following the topic and waiting for the autumn adjustments, after which the active equipment of devices with new-style cash registers will begin. In parallel, associations of entrepreneurs are trying to influence and adjust the requirements of the law.

Mechanical vending is trying to get out of the new law

Owners of devices on which online cash registers cannot be physically installed are even more concerned about the introduction of new rules. There are rumors that they are trying to create a separate group of mechanical vending on the initiative of the owners of such devices. They are trying to exempt devices for selling shoe covers in hospitals, round chewing gum and all the like that cannot be equipped with an online cash register from the requirements of the new law. The basis for such a requirement is discrimination against an entire industry. Indeed, entrepreneurs engaged in mechanical vending are, as a rule, subject to a patent tax system or “imputation.” In this case, there is no point in online cash registers as a means of eliminating shadow entrepreneurship. Reporting will not affect the amount of contributions to the tax service. Therefore, the legal requirement in relation to mechanical vending is absolutely meaningless.

Specialized vending machines are convenient automated trading terminals for selling goods (tea, coffee, water, chips, etc.) through a vending machine system. The market for modern vending systems is constantly expanding, which is why the state has obliged individual entrepreneurs using this type of trade to switch to new cash register equipment. This allows you to bring a special type of market “out of the shadows” and carry out activities on a legal basis. Buyers will have the opportunity to receive a fiscal receipt for the transaction for each purchase.

This type of sales activity is regulated by law, and since 2013, all owners of such equipment have had to connect cash register equipment. On July 1, 2018, new legislative changes came into effect, which, according to Art. 54-FZ, it is mandatory to install specialized cash terminals connected to the online system.

Important! Regardless of the tax regime chosen, the locking devices must be connected to an officially registered vending machine.

The installation of fiscal cash registers is becoming a prerequisite for the sale of various types of products. All owners are required to upgrade their own equipment before government deadlines. Standard upgrades can occur using the following methods:

• installation of a thermal printer that allows you to print receipt information (installation of such a device will cost approximately 15,000 rubles);
• purchasing a specialized online cash register, which will significantly optimize all funds spent on reinstalling old equipment.

The second option is the most optimal and fully complies with legal requirements. The government has established detailed deadlines for the transition to the cash register system for all entrepreneurs.

Timing and procedure for switching to online cash registers for vending

A special type of “terminal” business, like all other types of entrepreneurial activity, involves the additional purchase of online cash desks of the established form with a fiscal drive. According to the law, all vending machines and machines must be connected to this system from July 1, 2018. All terminals, from terminals for the sale of water to mechanical devices for the sale of small items (costing from 100 rubles) must be automated and have cash registers that allow issuing standard receipts.

Important! The main purpose of the fiscal apparatus is to track all expenditure transactions in real time and provide complete information to the tax service.

Modern models of cash registers can significantly optimize and facilitate maintenance. It is possible to immediately notify the owner of machine malfunctions, which allows minimizing all possible financial costs from downtime of commercial equipment. Before purchasing the required model of cash register equipment, it is important to make sure that the retail vending equipment is subject to modernization to meet the established legal requirements for most existing cash register devices.

The legislation defines certain conditions under which vending machines can be exempt from installing online cash register systems. This applies to machines selling chewing gum and other items that are sold automatically. The cost of an individual unit of goods under these conditions should be no more than 100 rubles.

All other entrepreneurs are required to switch to a new type of cash service from July 2018. For officially registered individual entrepreneurs at the state level, the following detailed transition dates have been approved:

1. From July 1, 2018, all official trade organizations whose business is related to vending will switch to a specialized cash register system. All individual entrepreneurs are also required to switch to a new type of payment.
2. From July 1, 2019, all individual entrepreneurs whose activities involve selling goods through vending machines without hiring employees are required to switch to this system.

Additionally, the state has determined some changes that approve the operation of vending machines with modern online cash registers. Specialized machines, which are designed with a display that allows customers to see a QR code, may be exempt at the legislative level from issuing paper copies of payment receipts. In this case, the exception will be equipment that sells excisable, technically complex goods, as well as labeled commodity units. These retail chains are required to issue paper receipts of the established form upon sale.

An online cash register for a vending machine guarantees compliance with all legal requirements and the implementation of full-fledged trade. All individual entrepreneurs must connect cash register systems that fully comply with legal regulations. The Federal Tax Service has approved a separate list for new-style retail and cash register systems. It is also necessary to select a specific fiscal data operator and conclude a formal service agreement. It is important to pay special attention to the conditions and proposed tariffs - the final cost of service from different operators may vary significantly.

The best offers in price and quality

Additionally, entrepreneurs will need to register an individual cash register - this procedure can be performed on the Federal Tax Service website, as well as by personally contacting the territorial tax authorities. The most optimal way is to remotely register cash registers for vending machines directly on the website. To register equipment, you must write an application in the established form, after which the equipment will be assigned a special number.

Advantages and disadvantages of switching to a new order

For specialized vending machines, installing modern online cash registers has particular advantages, as well as some disadvantages. Among the advantages are:

1. The ability to track in detail all available residual products in the warehouse. All data can be obtained online.
2. On a remote basis, you can fully control your fixed revenue per day.
3. KKT allows you to conveniently set up an individual alert system - the owner of the device will receive timely information about a malfunction if the device requires maintenance.
4. The tax authorities will receive all reporting information in a timely manner - sales of products will be entirely carried out on a legal basis.

Among the disadvantages, experts highlight:

• quite large financial costs for installing cash register systems, as well as for organizing annual expenses for OFD services and fiscal drives;
• possible decrease in business profitability in the future;
• additional costs for online checkouts can lead to higher prices for products and a decrease in sales.

Important! A massive transition to cash reporting in a remote system is a prerequisite, so individual entrepreneurs need to purchase specific models of cash modules of the established standard.

Modern online cash registers for vending machines can significantly simplify all reporting procedures for tax inspectorates. Specialized fiscal recorders are presented in a huge range - there is a certain list of federal devices recommended for installation on vending machines. This list is included in the Federal Tax Service register and is available on the official website. Among the relevant 54-FZ CCP, the following are distinguished:

1. PAY VKP 80K FA - 12,000 rub.
2. PAY ONLINE 01-FA - from 36,000 rub.
3. TREASURER-FA - 12900 rub.
4. PRIM 21 FA - 46,950 rub.
5. RP System-1FA - 14,000 rub.
6. Terminal FA - 5300 rub.
7. UMKA 01-FA - 4200 rub.

Entrepreneurs can choose from a fairly wide range of cash desks for vending services. Additionally, you will need to purchase special devices for installing equipment on vending machines. All models have fairly compact dimensions, as well as additional connectors that are optimal for connecting. The devices are necessarily equipped with wi-fi antennas, a COM port, and the ability to print specialized QR codes.

Hello friends.

For many vending machine owners, Day X is approaching. By July 1, 2018, all LLCs and individual entrepreneurs with hired employees are required to install a new type of online cash register in their vending equipment.

Some already have a suitable solution in place, but most operators have taken a wait-and-see approach. On the one hand, this is due to the fact that they promise to significantly reduce the financial burden on vending. On the other hand, developers of solutions for connecting machines with cash registers are growing like mushrooms after rain, and, at the same time, these same cash register solutions are gradually becoming cheaper. Agree, no one wants to overpay.

Why not just buy a cash register

The Federal Tax Service register has 9 online cash registers that can be used in vending machines and other automatic devices.

As you can see, the choice of online cash registers for vending is quite diverse, as are the prices for cash register models. But in fact, for an individual owner of vending machines, all this does not matter.

The fact is that we cannot simply buy a cash register, install it in the machine and start working according to the law - this is simply technically impossible.
Therefore, all automatic devices without exception - vending machines, payment terminals, self-service kiosks, etc. – a device is required to interface the cash register with the vending machine. And this is a completely different story, different suppliers and different prices...

What is offered to us and how much does it cost?

Let's try to compare what is already on the market of ready-made cash register solutions for vending machines.

Obviously, this list will be updated, so in about a year, the current review may be completely irrelevant. But when the day comes and there is food, we will make a new one. In the meantime...

Cash register solutions for vending today are represented by the following options:

• Telemetron
  The Telemetron cash register solution was developed on the basis of already known telemetry for vending machines.
  Telemetron uses the Payonline-01-FA cash register. It can be used as a local solution, according to the scheme “one cash register for each machine”, or as a cloud solution – in conjunction with Orange Data – according to the scheme “1 remote cash register for several machines”.

  

  Telemetron without cash register

  The manufacturer offers 2 modifications of Telemetron: standard (with full monitoring of machines) and a “light” version (limiting access to detailed statistics, but performing its functions of preparing and transmitting data to the tax office).

• Ephor
  Efor offers a local solution based on the CCP “Treasurer”, as well as on some other models of online cash registers (PayOnline-01- F , FA Terminal, RP-FA System). The development was tested on their own network of vending machines. There is an option to work without a subscription fee (without telemetry). Supplier website: http://ephor.online/contacts/
• RedBox (Unicum)
  The RedBox cash register solution is presented by the well-known manufacturer of vending machines “Unicum”. It works on the basis of several cash register systems, in particular “PayOnline”. RedBox is available both for Unicum machines and for machines from other well-known foreign manufacturers. According to the manufacturer, the Redbox cash register solution has been successfully operating in the fields for a year in vending machines that sell specialty goods. You can purchase a Redbox telemetry controller for two fiscalization options: RedBox+KKT+Subscriber and RedBox+Farm+Subscriber (more details in the table below).
  Supplier's website: www.unicum.ru/uonline/telemetriya-dlya-ne-unicum
• Umka
  Cash register, interface device, telemetry - all “in one bottle” from one manufacturer. Apparently that’s why Umka has some of the most reasonable prices for both fiscalization options. They offer both a local option and an option with a fiscal server. Umka is already used in payment terminals. Supplier's website: http://umka-kkm.ru/
• iVend
  The relatively new iVend cash register solution operates on the basis of CCP Treasurer. It offers both the installation of an iVend controller in conjunction with a cash register directly into the machine itself, and a remote option, for which the owner will have to purchase a server for 4 cash registers, costing about 100 thousand rubles (the cost of cash registers is not included here). Of course, there are various additional options in the form of telemetry, mobile application, etc. At the moment, it is possible to connect machines only via MDB, EXE and Pulse in development. Supplier's website: http://ivend.online/
• Keith Vending
  Another comprehensive solution from the cash register manufacturer - cash register + Kit Box controller + telemetry + non-cash payment. I don’t want to be unfounded, but judging by the name - Kit Box, Red Box... and judging by the fact that Kit is written on the Unicum controller - there are some similarities between the cash register solutions of Kit and Unicum... Kit Vending works on the basis of the Terminal-FA online cash register, which is one of the most affordable.
  Supplier website: https://vending.kit-invest.ru/

Now I propose to compare the cost of various options.

The “Local” option involves installing a cash register in the vending machine body (scheme “1 cash register - 1 machine”). The “Remote” option involves installing a module in the machine that allows you to connect to a remote online cash register, and several machines can be connected to this cash register at the same time (“cloud cash register”).

Prices for services and equipment

Solution	Locally (cash register in the machine)	Remotely (cash register outside the machine)
Telemetron and Telemetron+OrangeData	+ 13,500 rub. (CCP+FN) when ordering from 10 pcs. 7950 RUR (modem) OK. 300 rub. per month subscription fee OFD services from 2000 rub. for one cash register per year Replacement of the fiscal drive once every 13 months. OK. 7000 rubles per one cash register For 10 machines: RUB 214,500 one-time + 90,000 rubles per year + 3,000 per month.	+ Telemetron modem for 1 machine - 6950 rub. (modem from 10 machines - 4950 rubles per machine) Telemetron subscription fee - 145 rubles/month. per machine (without monitoring, or about 300 rub./month with monitoring) Orange Data subscription fee - 100 rubles/month. for the machine One-time package in Orange Data for 240,000 transactions (essentially a fiscal drive) RUB 6,200. for all machines For 10 machines: 49,500 rub. one-time + 62.000 per year + from 2,450 to 4,000 rubles per month
Ephor	+ CCT+FN set from RUB 12,100. Efor modem up to 10 machines 8,000 rubles, from 11 - 7,000 rubles. Subscription fee 200 rub. per month per machine For 10 machines: 201,000 rubles one-time + 90,000 rubles per year + 2,000 rubles per month	No
RedBox (Unicum)	+ CCT+FN set approx. 14900 RedBox modem approx. 8500 rub. to automatic Subscription fee from 100 (without monitoring) to 300 rubles per machine OFD services from 2000 per year per cash register Replacement of the fiscal drive once every 13 or 36 months. OK. 7000 rubles per one cash register For 10 machines: 234,000 rubles one-time + 90.000 per year + from 1000 to 3000 rubles per month	+ RedBox modem 8500 rub. for one machine Renting a cash register farm at the rate of 4,000 rubles per month for 20 machines Subscription fee from 100 (without monitoring, only transfer to the Federal Tax Service) to 250 rubles per month. For 10 machines: 85,000 rubles one-time + from 3000 to 4500 rubles per month
Umka	+ from 12,000 rubles (KKT + interface module) Subscription fee approx. 300 rubles per month OFD from 2000 rubles per year per cash register Fiscal storage approx. 7000 for 13 months per cash register For 10 machines: 120,000 rubles one-time +90.000 per year + 3.000 per month	+ rental of a fiscal server from 3,000 rubles per year per machine or 300 rubles per month per machine FN approx. 7000 for 13 months For 10 machines: + 70,000 per year + 3,000 rubles per month
iVend	+ iVend controller 7900 rub. for one machine Cash register for one machine approx. 12000 rubles FN once every 13 or 36 months approx. 7000 rub. Subscription fee for telemetry is 200 rubles. per month (optional) For 10 machines: 199,000 rubles one-time + 90,000 rubles per year + 2000 rubles per month	+ cash register at the rate of one cash register for 10 machines 12,000 rubles iVend controller 7900 rub. for one machine Purchase of a fiscal server for 4 cash desks 100 thousand rubles one-time. FN for 13 months. OK. 7000 rub. OFD services approx. 2000 rub. per year Subscription fee for telemetry 250 rubles per month from a machine (optional) For 10 machines: 241,000 one-time + 28.000 per year + 2500 per month.
Keith Vending	+ ok. 6000 rubles controller (interface module) OK. 8800 KKT Terminal FA Fiscal storage and OFD approx. 9000 per cash register per year For 10 machines: 148,000 rubles one-time +90.000 per year	+ 6000 controller Kit Vending 250 rubles per month subscription fee Fiscal storage and OFD 6200 per year For 10 machines: 60,000 rubles one-time + 62.000 per year + 2500 rub. per month

• prices may differ slightly from the price list, since individual conditions for each specific case are not taken into account, as well as discounts from a certain number of machines.
• in anticipation of the speedy adoption of amendments to the Federal Law, the table does not show the cost of the printer. There is also no cost for the electronic scoreboard, since its installation is still 2 years away, but, as we know, we have been waiting for three years for what was promised. But roughly I can say that the minimum cost of a QR display is something like 1000 rubles.
• Also, do not forget that by installing a cash register in the machine body according to the local scheme (1 cash register = 1 machine), we are legally entitled to a tax deduction in the amount of 18,000 rubles.

So what are we waiting for

Firstly, this month it is expected that Federal Law No. 344028-7 will be adopted in the second reading, which amends 54-FZ on CCP (more about the law). It is expected that the new law will abolish printers and approve “cloud cash registers” at the legislative level, thereby significantly reducing the cost of fiscalization for owners of vending machines.

Secondly, the young cash register solutions that are currently on the market are still expensive and have some disadvantages. Personally, I don't see any of them as ideal, although some look more attractive than others. However, I will share my vision of the ideal online cash register for vending some other time.

Thank you for your attention.

Coffee machines, vending machines selling chips, chocolates and other small items over a hundred rubles will have to use online cash registers. Transition date is July 1, 2018. During this period, all individual entrepreneurs and legal entities will switch to work according to Law No. 54 of the Federal Law, regardless of the taxation regime.

Why do you need online cash registers for vending?

In classic retail there is a salesperson-cashier. He conducts the purchase and sale transaction and gives the buyer a check punched by the cash register. The device itself is located at the seller’s workplace. It can be easily changed to any other: We remove the old one, take out the new one and put it in its place. The cash report is taken by the same cashier at the end of each shift. What about a vending machine that works by itself? Where to put a cash register, and one connected to the Internet? How much does all this cost and how to register? Why is it needed at all?

The transition to online cash registers was viewed with skepticism by many. This is understandable: you need to spend money, reduce the profitability of the business, because in addition to the cash register itself, you will have to buy a fiscal drive and enter into an agreement with a fiscal data operator every year. Despite this, it is in the vending business, the use of online cash registers is very profitable. Let's answer why.

The main advantage of online cash registers for vending- with its help it is convenient to track revenue, consumables, and remaining goods, anywhere in the world. The vending machine does not require the presence of the seller or owner - it copes with this task perfectly. You can relax at home, work or swim in the sea - with the help of online cash registers you will quickly receive all the relevant information. If you set up an alert system, even better. In this case, you will also receive information about malfunctions, and if this happens, solve the problems yourself or with the help of specialists.

So, it’s been decided: we’ll set up the cash register, and as quickly as possible - there are less than three months left. Exceptions will be made for mechanical vending machines selling goods cheaper than one hundred rubles. For example, vending machines selling shoe covers or round multi-colored chewing gum. According to the letter from the Ministry of Finance, they still have the right not to install online cash register systems. The trick is that there is no electricity in such devices, which means that the online cash register will not be able to work. The Ministry of Finance promised to think about this issue, but for now the situation remains the same.

How to install an online cash register on a vending machine

Part one - technical

The first question that arises among owners of vending machines is: how to integrate the device with an online cash register. The question can be divided into 2 parts. Part one- where to place the device in the vending machine: outside, inside or something else. Part two- integration with the vending machine control system. It is necessary for everything to work as a single whole - the management system accepts payment, transmits the data to the online cash register, and that, in turn, prints the check and transmits the fiscal data to the OFD and the tax office.

Placing an online cash register for vending in a vending machine

Every vending machine already has a simple cash register inside. It does not print receipts and, moreover, is not connected to the Internet - only records the sale. All vending machines released after 2003 have an internal cash register that supports EXE and MDB protocols, that is, it is compatible with modern online cash registers. If the device is older and cannot be upgraded, alas, this veteran has earned the right to retire. It's time to change your faithful horse.

To modernize the machine, you need to replace its internal cash register with an online cash register. The online cash register for a vending machine is different from the usual one. This is a simple box that does not have any input or output devices. There is no screen, buttons or keys - even a receipt printer is not always available. The device is controlled by the system of the vending machine itself.

When finalizing the online cash register for the vending machine, it is installed inside the device and secured there. This is where all mechanical alterations of modern devices end. But for street vending machines manufactured before 2003, everything will be a little more complicated.

Such devices are incompatible with online cash registers either in terms of hardware or software. Therefore, you will have to mount the cash register wherever necessary. If there is no suitable place inside the device, you can attach it directly to the body - from the outside, by running connecting wires to the control system.

Integration of an online cash register for vending with a vending machine control unit

Now that the cash register is placed in a trading device, it needs to be controlled somehow, and this needs to be done using the buttons of the trading device. For example, you order a cup of coffee from a coffee machine. After payment and dispensing of the drink, the online cash register should receive a signal to print a cash receipt or offer to send an electronic copy of it by email or SMS.

The issue can be resolved by reflashing the elements of the control circuit of the trading machine and the corresponding settings. After this, the entire system will begin to work as a single whole. Another point to consider is The cash register must be connected to the Internet.

Most devices have a SIM card slot and support 2g and 3g standards. The downside of this solution is that you will have to pay for cellular communications according to the operator's tariff. Therefore, there is a second way to connect to the Internet - via a Wi-Fi network. If there are several trading machines in the hall, they can all be connected to one distribution.

Online cash registers for vending: latest news

The Ministry of Finance has made a serious relaxation for vending trade - The machine may not print paper checks. Therefore, online cash registers for vending machines themselves are cheaper than classic ones, because they are technically simpler. They do not have a receipt printer or information input/output device. If a standard kit for a retail store costs at least 20,000 rubles, then You can buy an online cash register for vending from 6,000 rubles.

Part two - organizational

Which cash register is suitable for vending?

Firstly, check whether your cash register is in the register, which is published on the tax website. If the selected cash register is not there, refuse this option and look for the one indicated in the list. Otherwise, the cash register will be considered invalid, and you, as an entrepreneur, will receive a fine.

Secondly, not all cash registers are suitable for vending. Please note: The model name must end with "FA". There is a choice: the registry includes several models with different characteristics.

Thirdly, pay attention to the characteristics of online cash registers for vending. The cash register must have a thermal printer or the ability to connect one.

Registering an online cash register for vending

Just buying a cash register and integrating it with the system is not enough - it is necessary to legalize its relations with the state. In this case, the tax service plays the role of the happy groom. Oh yes, there is also a witness - a fiscal data operator.

Stage 1. Registration and registration with the tax authorities

First you need to register the relationship. Thank God, you don’t have to go anywhere - everything can be done online at nalog.ru. Online cash register - online registration, everything is logical. So, step by step instructions on how to do this:

1. First, register an account;
2. We enter the taxpayer’s personal account;
3. We are looking for a section for registering cash registers;
4. Register according to the instructions;
5. We receive an individual registration number.

The operators whose information is included in the register are reliable and have received permission to process fiscal data. We would not recommend contacting those who are not on the list.

So, the operator has been chosen - now you need to conclude an agreement with him. Of course, this service is paid: At the time of this writing, annual service from OFD costs three thousand rubles. For now, this amount is the same for all operators.

The registration itself is standard: Create an account on the website of the selected OFD and enter into an agreement there. Then you top up your personal account balance and pay 3,000 rubles in any convenient way: by card, by bank transfer or using electronic systems. Keep in mind: to register, you will need an individual registration number, which you received on the tax website.

After concluding the contract and paying the specified amount, your cash register will be connected to the OFD. Now data from the cash register can be sent through our intermediary directly to the tax office.

God, how difficult all this is!

And if it’s not difficult, it will take a long time. And if it doesn’t last long, sometimes you just don’t want to figure it out and delve into it all. If you have the opportunity, don’t suffer, find a specialist and entrust him with this part of the work. In fact, there is nothing complicated there - any IT specialist, system administrator, or just a familiar computer scientist can figure it out.

If you do not trust such specialists- the best solution would be to contact a specialized company that will do all the work on a turnkey basis. It costs on average a little more than 3,500 thousand. The service package includes:

• assistance in registering with the tax authorities;
• conclusion of an agreement with the OFD;
• setting up cash register;
• CCP delivery;
• personnel training.

You can also order technical support services: If the cash register suddenly malfunctions, specialists will come to the site and repair your vending machine.

And lastly

Your vending machine now has an online cash register. What she can do:

• stores all data in the fiscal drive, which is built into the cash register;
• sends reports to the tax office;
• prints receipts for customers.

Separately, I would like to say about paper checks that are printed by vending cash registers. As we wrote above, the vending counter does not have to issue them, but if your model has such a function, then the receipt must meet the standards for online cash registers. So, check what should be included in the document:

• serial number of the vending machine;
• address of the point of sale - the place where the machine is actually located - a shopping center, government agency or other establishment. If you move the machine to another location, you need to re-register the online cash register with the tax office;
• if you are an individual entrepreneur working for UTII or PSN, you don’t have to indicate the name of the product on the receipt. This rule will be valid until February 2021.

As you can see, There’s nothing wrong with installing online cash registers on vending machines. Fears that vending will go past the cash register are a thing of the past. We wish you good luck in trade and mutual understanding with the legislation.